This Privacy Statement explains how GAVIS 2026 (Global Animal Production & Veterinary Industry Summit 2026), operating through its official booking platform https://gavisbooking.com/ and in affiliation with https://gavis2026.com/, collects, uses, discloses, and protects your personal information when you register for the summit, submit an abstract, or make a payment.
By using our website or providing your information, you consent to the practices described in this statement. This policy is designed to comply with Malaysia’s Personal Data Protection Act 2010 (PDPA) and aligns with international data protection principles.
1. Who We Are
The GAVIS 2026 event is organized by a consortium of Malaysian veterinary and animal science professional bodies. The registration and payment processing are managed via https://gavisbooking.com/. All financial transactions are handled by the designated event contractor:
VAM INCORPORATED (M) SDN BHD
10-1, Jalan Sierra 10/2, Bandar 16 Sierra, Puchong, 47120, Selangor, Malaysia
2. Information We Collect
We collect personal information necessary to process your registration, manage your participation, and facilitate event logistics. This includes:
Personal & Contact Details
- Full Name
- Title
- Phone Number
- Nationality
- Email Address (implied from standard registration)
Organizational Affiliation
- Organization / Company Name
- Membership Status & Membership Number (if applicable)
Academic Information (for students and presenters)
- Name of Learning Institution
- Country of Learning Institution
- Student ID Card (uploaded document)
- Student Card (uploaded document)
Presentation & Participation Details
- Title of Abstract/Presentation (Oral, Micrograph, Poster)
- Entry for Student Innovative Competition
- Dietary Requirements
- Attendance Confirmation for Official Dinner
Address Information
- Street Address
- Address Line 2
- City
- State / Province
- ZIP / Postal Code
- Country
Payment Information
- Selected Payment Option
- Proof of Payment (uploaded document)
- Manual Payment Reference Details
3. How We Use Your Information
Your personal data is used strictly for the following purposes:
- To process and confirm your registration for GAVIS 2026.
- To verify your eligibility (e.g., student status, membership).
- To coordinate your participation in presentations, competitions, and events.
- To arrange catering and logistics based on dietary needs and dinner attendance.
- To process payments securely through our appointed contractor.
- To communicate essential event updates, schedules, and logistical information.
- To generate name badges, attendee lists, and conference materials.
- To fulfill legal or regulatory obligations.
4. Data Sharing and Disclosure
We are committed to protecting your privacy. Your personal information will not be sold, rented, or shared with third parties for marketing or promotional purposes.
However, we may share your data with the following entities only as necessary to deliver the event:
- VAM INCORPORATED (M) SDN BHD: For payment processing and financial reconciliation.
- Event Venue (PICC): For security, access control, and attendee management.
- Printing & Badge Services: To produce your conference materials.
- Catering Providers: To accommodate your dietary requirements.
- Abstract Review Committees: To evaluate submissions (only relevant presentation details).
All third-party processors are contractually obligated to protect your data and use it solely for the specified purposes.
5. Public Information
Certain information may be made public as part of the event program, including:
- Your name
- Presentation title(s)
- Affiliation/Organization
This is standard practice for academic and professional conferences. If you have concerns about specific details being published, please contact us before the final program deadline.
6. Data Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. This includes secure web forms, encrypted data storage, and restricted internal access.
7. Data Retention
Your personal information will be retained only for as long as necessary to:
- Fulfill the purposes outlined in this statement.
- Comply with legal, tax, or accounting requirements (typically up to 7 years for financial records in Malaysia).
- Manage post-event communications or future event planning (with your consent where required).
After this period, your data will be securely deleted or anonymized.
8. Your Rights Under PDPA
Under Malaysia’s PDPA, you have the right to:
- Access your personal data held by us.
- Correct any inaccuracies in your data.
- Withdraw consent for future communications (though this may affect your registration).
- Request deletion of your data, subject to legal and operational constraints.
To exercise these rights, please contact us using the details below.
9. International Data Transfers
While the primary data processing occurs in Malaysia, some service providers may operate internationally. In such cases, we ensure adequate safeguards are in place to protect your data in accordance with PDPA standards.
10. Changes to This Policy
We may update this Privacy Statement to reflect changes in our practices or legal requirements. The revised policy will be posted on https://gavisbooking.com/ with an updated effective date.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Statement or your personal data, please contact the GAVIS 2026 Organizing Committee:
Email: [mail@gavisbooking.com] (or the official contact email once established)
Address: GAVIS 2026 Secretariat, c/o VAM INCORPORATED (M) SDN BHD, 10-1, Jalan Sierra 10/2, Bandar 16 Sierra, Puchong, 47120, Selangor, Malaysia
Effective Date: February 6, 2026